JTCRunning BOARD OF DIRECTORS MEETING MINUTES
Tuesday, September 1, 2009
Location: Mediterrania Restaurant; 3877
Baymeadows Road
President David Hall called the meeting to order at
7:08 p.m. Directors Richard Fannin and Sean McCormack were absent.
Approval of 8/4/09 minutes: David Frank made a
motion, seconded by Larry Roberts, that the minutes from the August meeting be
approved as submitted.
Treasurer’s Report: Treasurer Bonnie Brooks
distributed the Balance Sheet, P & L Detail, and Budget vs. Actual pages, as
of September 1. She explained the documents. There were no questions. Bonnie
told us that QuickBooks still has a problem accepting our payment and that it is
a QuickBooks problem they are working to resolve.
OLD BUSINESS:
- Bolles Track – Director Margaret Barton met with Nancy Greene of Bolles to try to negotiate permission for our club to host a Wednesday early-morning workout on their track. She got “new news” that Bolles wants to “formalize” the agreement with a contract and they want $50 per hour of workout time. She has not received the proposed lease from The Bolles School yet. She will have a meeting with Danny Weaver, who organizes the Wednesday evening group run, on Friday, to find out if JTCR membership is currently required for a runner to attend. Margaret said that more details will be available next month.
- JTCRunning Elite Cross Country Team – Rick Patterson is organizing the team. We were not sure of the status of the team at the time of the meeting.
- Storage Units – we had discussion about reducing the
two “outside” units to one by getting a group together to sort through
everything. Carol Fitzsimmons pointed out that we have an “extra” 10 x 10
“inside” unit that we could possibly move everything into. An organizing effort
will take place in the future.
NEW BUSINESS:
- Log of Board Actions – Doug Alred pointed out that our board has passed many motions and taken many actions, yet we have no log of all the actions in one place. He made a motion that we begin a log of this kind. There was no second to the motion.
COMMITTEE REPORTS:
Gate River Run – Doug Alred said we were about
to “launch” for the 2010 race.
Track Series – Lamar Strother said 113
different volunteers worked at the track series this year.
Carrabba’s Summer Beach Run – Director Doug
Alred said we had a good race with great weather. The race, held on August 22,
was a total success.
RACE COMMITTEE – Committee Chair Doug Alred
will have the committee meet at the same time as the Finance Committee on
September 15. Discussion will be on the CSBR and the cross-country elite
team.
CLASSES & CLINICS – Jane Alred is planning
classes and clinics on the 3rd Thursday of the month for October,
November, and January.
COMMUNITY & PUBLIC RELATIONS – Margaret
Barton said the JTCR night at the Sulzbacher Center for the Homeless went very
well. We had plenty of volunteers and the residents were all appreciative of
the food we served. The news of the event is posted on the website. She asked
if we’d like to do this on a regular basis, perhaps at GRR time? Bobby Green
made a motion, seconded by Jane Alred, that we ask Margaret to investigate
having the event again. The motion passed.
FINANCE COMMITTEE – There is a committee
meeting scheduled for September 15 at 6:30 pm, most likely at the Pizza Palace
on Baymeadows Road.
MERCHANDISE – Carol Fitzsimmons plans to
review our status on merchandise and maybe order some new stuff, if it seems
appropriate to do so.
NEWSLETTER – Committee Chair David Frank reminded us that September 15 is the deadline for submissions for the next edition of The Starting Line.
WEBSITE – Trib La Prade is still keeping our
site updated.
SOCIAL & BANQUET – We had 18 attendees at
the unofficial baseball social. In “other sports”, Bonnie said we could get a
discount for our club members for Jaguar tickets. She would get information to
Trib for posting on the website.
VISION & PLANNING – The committee is
oriented toward the statue project at this time.
NEXT MEETING – the next meeting will be Tuesday, October 6, 2009 at 7 p.m. at Mediterrania Restaurant.
The meeting was adjourned at 8:39
p.m.
Douglas Tillett, JTCRunning Secretary, has respectfully written and submitted these minutes.
