JTCRunning BOARD OF DIRECTORS MEETING MINUTES

Tuesday, October 6, 2009                   

Location:  Mediterrania Restaurant;   3877 Baymeadows Road; Jacksonville, FL 

President David Hall called the meeting to order at 7:03 p.m. Directors Bonnie Brooks, Richard Fannin, Trib La Prade and Sean McCormack were absent.     

Prior to regular club business discussion, four JTCRunning members visited to tell the Board of Directors of their strong, positive feelings for the early morning Wednesday track workouts that had been held at The Bolles School until a few months ago, when Bolles barred us from using their track in the mornings.  Those four members were J C Pinto, Gary Corbitt, Miller McCormick, and Michael DelCharco.  Each of them encouraged the Board to continue negotiating with The Bolles School and to finance the use of their track for the Wednesday morning sessions, as an important value to club members. 

Approval of 9/1/09 minutes: Two spelling errors were noted, which the secretary has corrected.  The minutes were approved “as corrected.”   

Treasurer’s Report:  Treasurer Bonnie Brooks was on vacation – no report available.   

OLD BUSINESS: 

1. Bolles Track – Doug Alred made a motion, seconded by Larry Roberts, that we appropriate $3,600 for Wednesday evening track workouts at The Bolles School for one year.  Margaret Barton presented a lot of information in favor of a Wednesday morning workout as well, but Doug’s motion was not amended to include a morning track workout – only the evening workouts.  We decided to address the morning workout issue during “new business.”  Considerable discussion about the evening workout plan ensued as everyone weighed in on the issue.  When the question was called, the motion passed with 12 in favor and 2 opposed.
2. JTCRunning Elite Cross Country Team – No report was available.  We will ask for a report from Rick Patterson, who is organizing the team, for the November Board meeting.
3. Statue – Lamar Strother reported that the City of Jacksonville has OK’d the installation of our new statue at the same location as the existing statue (juxtaposition to be determined).  Our sculptor, Derby Ulloa, is already working on the female statue.  His attorney is busy working up a contract for us.
4. Storage Units – Douglas Tillett, Doug Alred, Bobby Green, David Frank, Mark Ryan, and Franz Lerch have volunteered to get together to clean out the storage facilities at Mandarin Mini and organize the remaining JTCR property, with the goal of consolidating into one unit (from two) and possibly into the environmentally-controlled facility where our merchandise is located.   
   

NEW BUSINESS: 

1. YMCA 1^st Coast Kids Triathlon – the combined meeting of the Finance Committee and the Race Committee received a presentation from the organizers of the Kids Tri, asking us for sponsorship of the 2010 event.  Doug Alred made a motion, seconded by Owen Shott, that we donate $2,500 and become “silver level” sponsors.  The motion passed with no “nay” votes.
2. Margaret Barton made a motion that we enter into an agreement with The Bolles School to finance Wednesday morning track workouts for one year for $3,600 (or less, if Bolles will negotiate with us for the second session on the same day of the week.)  Lamar Strother seconded the motion.  During the course of discussion, which was quite lengthy, questions were raised as to the number of JTCRunning members that would use the track at that early hour and how many members we would need to consider the morning workout a “success.”  Margaret revised her motion three times, with Lamar’s concurrence, to make the agreement with Bolles for $1,800 for six months of early morning track workouts, at which time the Board will be presented with attendance figures so that we can determine their success and whether or not we will continue to finance the morning workouts. The motion passed, thirteen to one.

COMMITTEE REPORTS: 

Gate River Run – Doug Alred said that everything is running for a December release.

Track Series – Lamar Strother confirmed that he plans to “do” the track series again next year. 

Carrabba’s Summer Beach Run – Director Doug Alred distributed copies of the final accounting of the race, which was profitable.  He also mentioned that Carrabba’s “loved it” and they plan to be the title sponsor again next year under the same terms.     

Last Gasp – Herb Taskett is directing the race again this year.  It will be on Sunday, December 27, at 2 p.m. at Jacksonville University.  As per this race’s custom, Herb plans to have unusual awards and asked us to consider offering our merchandise for awards.

David Frank made a motion, seconded by Carol Fitzsimmons, that all race results for JTCRunning races be submitted to the newsletter and website in a “digital format.”  The motion passed by a vote of 12 to 2. 

RACE COMMITTEE – Committee Chair Doug Alred might schedule a meeting during October.   

CLASSES & CLINICS – Jane Alred has planned clinics on the 3^rd Thursday of the month for October and November. 

COMMUNITY & PUBLIC RELATIONS – Committee Chair Larry Sassa reported that the committee had met and reconnected.  The goal is to better publicize our activities, thereby driving membership.     

FINANCE COMMITTEE – No report.   

MERCHANDISE – No report.   

NEWSLETTER – Committee Chair David Frank reported that Carly and John were reviewing. . 

 WEBSITE – No report.   

SOCIAL & BANQUET – No report.       

VISION & PLANNING – No report 

ELECTION NOTIFICATION – The Board discussed ways we could enhance our notification technique to our club members of the upcoming election for the 2010 board.  Suggestions included an email blast, use of our webpage, and a special mailing of postcards to all members.  David Frank volunteered to coordinate the mailing of the postcards.    

NEXT MEETING – the next meeting will be Tuesday, November 3, 2009 at 7 p.m. at Mediterrania Restaurant. 

The meeting was adjourned at 9:05 p.m. 

Douglas Tillett, JTCRunning Secretary, has respectfully written and submitted these minutes.